Partnership Assistant (Intern)

Yangon , MyanmarI-1Communications, Partnerships

国連プロジェクトサービス機関

2018年11月14日(水)〆切

あと5日

Background Information - Myanmar


Myanmar is one of UNOPS leading offices in Asia, acting as fund manager for three of the largest development programmes in the country, namely the Three Millennium Development Goal Fund (3MDG), the Livelihoods and Food Security Trust Fund (LIFT) and the Joint Peace Fund (JPF). In addition, UNOPS is aPrincipal Recipient for the Global Fund to Fight AIDS, Tuberculosis and Malaria in Myanmar, and for the Global Fund's Regional Artemisinin-resistance Initiative towards Elimination of Malaria (RAI2E), which works to accelerate progress towards malaria elimination in the Greater Mekong sub-region. UNOPS provides procurement, infrastructure and project management services to a wide range of organizations in the country, including the Government of Myanmar, international development partners, other UN agencies, NGOs and INGOs. UNOPS Myanmar plays a critical role in ensuring that the quality of services provided to its partners meets stringent requirements of speed, efficiency and cost effectiveness.


Background Information - Job-specific


The Partnerships Assistant (Intern) will work in the Programme, Communications and Partnerships Unit in the main UNOPS office in Yangon. The role will focus primarily on support to business development, project development and related research and analysis. These projects are varied, covering a range of development sectors. The work of the unit is diverse and requires a significant level of multitasking. The intern will be required to deliver high quality products to tight deadlines. Additionally, the Partnerships Assistant (Intern) will also closely coordinate with other programmes, infrastructure and procurement units.


Functional Responsibilities


The Partnerships Assistant (Intern) shall be responsible for performing the following duties:

  • Contribute to identifying new business development opportunities for UNOPS Myanmar, through research and analysis of trends in key sectors, attendance at inter-agency meetings as assigned, assessments of stakeholders’ needs and of the potential of relevant UNOPS services in Myanmar.
  • Support the planning, design and implementation of business development initiatives of UNOPS Myanmar in a timely manner, especially in key areas of infrastructure, procurement and project management.

Assist in the production of project proposals, concept notes, associated project documents and prepare legal documents related to projects, in cooperation with UNOPS colleagues and partners.

  • Provide operational, programmatic and administrative support of on-going small and medium scale projects, ensuring progress is made according to agreed timelines, including delivery of the required outputs to partners.
  • Coordinate inputs and draft a range of high-quality materials and reports on projects and services for donors, UN agencies and UNOPS management. This can include PowerPoint presentations, brief, summaries and other written material. Ensure that the materials comply with UNOPS format and style.
  • Assist in the preparation of project budgets and support budget negotiations in cooperation with technical specialists and in accordance with UNOPS policies.
  • Organize and participate in internal and external meetings, workshops and events as required. Provide administrative and technical support at such platforms.
  • Prepare internal training and team-building initiatives to bring together programmes and units of the UNOPS Myanmar portfolio for knowledge sharing and business improvement.
  • Perform other duties as required, including secretarial and note-taking duties.

The intern is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

Training components and participation in missions

UNOPS highly values interns’ contributions and realizes the importance of learning during an internship. UNOPS thus provides a wealth of opportunities for on-the-job training, studying project-related documents, data analysis and preparation of reports and statistics. UNOPS encourages the intern to raise specific wishes regarding learning opportunities before and during the internship. 

The intern will be required to take Basic and Advanced Security in the Field courses before arrival and the Department of Safety and Security briefing immediately after arrival. S/he will take the online UN and UNOPS induction courses on arrival. The intern will participate in the UNOPS Myanmar Induction Training that comprehensively covers all aspects of UNOPS work in Myanmar. S/he will have access to a large offering of online training on the comprehensive UNOPS intranet and opportunities to communicate with UNOPS HQ, Regional Office, and other country offices.

The duties are Yangon-based. Field missions are not foreseen.

Terms and Conditions

UNOPS Myanmar will provide the intern with the following:

  • Workspace in a shared office including computer, stationery, land line telephone
  • Use of common office facilities, as for all UNOPS staff
  • A monthly stipend from UNOPS, if they do not receive funds from other institutions. Further, UNOPS may provide a one time travel lump sum of USD 500 if the intern is not receiving travel funding from other institutions. However, interns must make their own arrangements for accommodation, travel and insurance coverage. 
  • Assistance with application for work visa

The internship comes with no expectations of future employment with UNOPS as a direct result of the internship.

The internship is offered for a period of 6 months. Candidates who are unable to commit to 6 months are requested to not apply.





Education/Experience/Language requirements


Education

Either currently enrolled in a Bachelor’s, Master’s or PhD course in project/programme management, social/political sciences, engineering/infrastructure, business/finance or other relevant field, or have graduated within the past 3 years.

PRINCE2 (Foundation) certification would be an asset.

Experience

  • Mastery of Microsoft Office 2010 in particular Excel and PowerPoint are required.
  • Ability to draft a range of documents is required.
  • 1 year experience in research, project management, monitoring, partnerships or business development-related work in development or humanitarian aid is desired.

Language Skills

Fluency in oral and written English is required.


Competencies



Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration - Internship


Contract type: Internship
Contract level: N/A
Contract duration: 6 months


This internship is not designed to lead to a staff position with UNOPS. Therefore, there should be no expectation of employment at the end of the internship.

Interns may be eligible for a monthly stipend  from UNOPS provided that they do not receive funds from other institutions. Further, UNOPS may provide a one time travel lumpsum of 500 USD. However, they must make their own arrangements for accommodation, travel and necessary visa arrangements.

For more details about UNOPS internships please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Internships-and-volunteering.aspx

Additional Considerations


  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. 
Recruitment/internship in UNOPS is contingent on the results of such checks.

Please attach the following documents with the application:

1.       CV (maximum 2 pages)

2.       Cover Letter (maximum 1 page)

3.       Writing sample (maximum 4 pages)

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